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When is the right time to start planning an office move

When is the right time to start planning an office move?

Making the move to a new set of offices will generally be a significant and multifaceted undertaking for any business, particularly medium and larger scale operations who will have the needs of a sizable workforce to take into consideration.

That, of course, doesn’t mean that moving offices is a process to be avoided. In fact, switching to a new set of offices can provide a whole host of positive benefits and give a company a new lease of life in terms of productivity and morale.  

So, switching offices can be a great move, but deciding precisely when to start planning for that process and when to initiate it in earnest is not always easy.

Here’s a look at some of the key considerations.

Serviced vs leasehold offices

Serviced offices are designed to provide their occupants with a valuable degree of flexibility which means that they can easily depart a particular location on short notice. Precisely how short that notice can be will depend on the details of your tenancy agreement and the deal you’ve struck with your serviced office space provider but often it can be a matter of a mere month. Having this kind of flexibility of course makes it easier for businesses to switch to another office that they feel better meets their needs for the future.

If you rent offices on the basis of a leasehold arrangement then you will in all likelihood need to afford yourself a considerably longer period of time to plan ahead for any office move you might want to make. This is partly because the terms of your leasehold tenancy will generally mean you are committed to staying put for a period of time that’s counted in years rather than months, but also because ensuring that your next office is completely ready to go can take time and will require careful planning.

Interior design and fit outs

Serviced offices are created in a way which means they offer a high level of interior finish as standard that then allows businesses to come into those environments and set up their operations almost immediately. So the interior design elements are already in place and the priority consideration for potential occupants is really to find the right set of serviced offices to suit their needs and their style from the outset.

There are generally more considerations in the context of leasehold tenancy. However, this should be viewed as an opportunity as well because while moving into a leasehold office takes longer to prepare for than a serviced office switch, it means your offices can be tailored to meet your needs very precisely. Fit out companies can help you make the processes involved here as painless as possible and also help ensure that any office move you embark upon happens on time and on budget.

Occupancy commitments and lease breaks

If you are committed to a leasehold tenancy at a particular set of offices then the best moment to make a move to a new office will be when there is a break option in your agreement. It can be very important and useful, therefore, to be aware of when exactly there are breaks in your lease that mean you can move offices without incurring unnecessary extra costs. On the basis of that knowledge you can then reach out for any external advice or support you might need in planning ahead to make your office move a complete success. 

But certainly, whether you are considering an office move as an individual, as a small business or as a larger scale operation, it is always good to give yourself plenty of time to plan fully for all and any potential issues that might arise.


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