Moving to new offices or having your premises given a comprehensive fit-out can be a stressful process but it doesn’t have to be.
Here are some top tips on how to keep the potential stresses and strains at bay throughout the process of relocating or carrying out refurbishments.
1 – Plan ahead carefully
Planning carefully in advance of an office move or a fit-out is really the only way to ensure that the process is relatively stress-free and as seamless as is possible. Timing is hugely important in these scenarios and it’s crucial to ensure that everyone involved is on the same page and ready to move through clearly defined stages at precisely the same moments.
2 – Shine a light on IT and communications
It would be difficult to overstate the importance of good communications for any contemporary business or organisation. When IT and internet services go down for any length of time the consequences can be seriously costly and frustrating. So making sure that your communications supplies can be maintained at all times should be a high priority throughout any office move or fit-out process.
3 – Call in the right experts
Perhaps the most significant step that a business can take as they approach the challenge of moving office or carrying out a fit-out is calling in a team of relevant experts in the field. Rather than adding to the costs involved, these companies will often be able to save you money and ensure that you’re aware of all relevant considerations as the days and weeks go by.
4 – Know exactly what you’re obligations are
Rental leases are among the most commonplace legal documents around by that doesn’t mean that as a business boss you shouldn’t be careful before signing one or that you don’t need to read through the associated small print. Doing so should mean that there aren’t any nasty surprises for you later down the line and you are aware of all your legal obligations as regards your current or future office occupancy.
5 – Find someone on your team to take a lead
Appointing someone internally to oversee the fit-out or office move process can be helpful in a number of different ways. First of all it means that necessary arrangements can be made more easily with third party service providers but also it means that communications within your company can be streamlined and made considerably more efficient.
6 – Don’t overlook any details
Perhaps the biggest danger and cause of stress in the context of an office move or fit-out is overlooking details that turn out to be more important than first imagined. Issues that arise and seem easily fixable but end up being ignored can often have knock on effects that suddenly threaten to derail the entire endeavour or key parts of it.
7 – Stick to your budget (wherever possible)
It could be that during the course of an office move or fit-out process the costs involved escalate to some degree but with the right approach there’s every reason to think that you can stick to your initial budget. At least, that’s if your initial budget is realistic and has taken all the relevant factors into account. If it does then sticking close to your budget for as long as possible should help keep one potential source of stress firmly under control.
8 – Think about storage as well as desk space
The most obvious use of space in offices is the desks that are dotted around but areas of storage are also an important part of the equation when it comes to relocations or renovations. Creating an environment that incorporates either too much or too little storage space can be a source of problems. An office move or a fit-out is an ideal opportunity to analyse your use of storage space and think again about how much of it you really need.
9 - Put back-up plans in place
If you are having your office refitted or you are departing from an office entirely then there could be moments when you don’t have access to all the facilities or services that your organisation needs in order to function as normal. This shouldn’t be the case for long if you’ve planned ahead well enough but nonetheless it’s important to put contingency plans in place and be ready to have employees work either from home offices or from temporary offices if they ever need to.
10 – Celebrate!
Anyone who has ever moved house will know just how potentially stressful and difficult the process can be. Moving offices or initiating a major fit-out is quite different in a lot of ways but it can be just as challenging for those primarily involved. So if you manage to successfully lead your company into a new office or through a large-scale refurbishment process then that is certainly something worth celebrating.